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Case Study - Traffic Management NZ

New Zealand’s leading traffic management company, Traffic Management NZ, have been able to significantly streamline office and technology processes, increase business visibility, enhance reporting, and save valuable time with the implementation of enterprise management software Sage 300....

eInvoicing is here – is your business ready?

With more than 280 million business-to-business invoices exchanged in New Zealand each year, businesses are increasingly more aware that traditional invoicing processes are costly and inefficient, open to user error, and at greater risk of fraud.This has prompted more businesses to seek out new ways to electronically send invoices, which Andrea McDuff at BES says reduces the risk of cyber hacking, cuts down on admin time, speeds up payments and improves cash flow.eInvoicing is gaining more tract...

Case Study: Waitomo Petroleum

Waitomo Petroleum operate within an industry that is both complex and changing. The challenge was to find software that could support the unique requirements of liquid product inventory reconciliations – at both company owned sites and customer sites – a complex date-based pricing system, and detailed reconciliations between company records and Mobil, as well as coping with everyday accounting functions....

Case Study: Porter Group

Hamilton-based Porter Group is New Zealand’s largest supplier of new and used earthmoving and construction equipment. They proudly boast the highest sales of new excavators and wheel loaders since 2005, and the largest rental fleet in the Southern Hemisphere. The Group owns 50 retail locations across New Zealand, Australia and Southern California.From sales and hiring capabilities through to servicing, the Porter Group of companies offers machines and parts for construction, mining as wel...

Case Study: Community Living team get their weekends back with new AP Automation

Community Living (CL) provides a wide range of support services to people living with intellectual disabilities. The main goal of this non-governmental organisation (NGO) is to help people with disabilities live their dreams through community connections.With its head office in Hamilton, Community Living operates throughout the middle of New Zealand’s North Island including the Waikato, Bay of Plenty and Taranaki regions. The organisation currently employs 453 people, supports more than 7...

Protect your most valuable asset – your Financial System

While fraud remains the largest recurring concern for organisations, data breaches also pose a significant risk and should be addressed as such. Just recently, 533 million people had their information compromised as part of a Facebook data breach (nearly 7% of the entire planet). While leaked phone numbers and personal data might not seem all that important, cyber criminals have a variety of ways that they can use your data against you, such as threatening to release your inf...

Case Study: Powering ahead - Rowing NZ's new ERP solution

Rowing NZ is the national sports organisation for all rowing in New Zealand, representing the interests of school, university, club, masters, para and indoor rowing around the country.The primary objective of Rowing NZ is to foster and promote the sport of rowing in New Zealand in all its forms and classifications. They have 26 employees and look after 56 professional athletes, with their head office located at Lake Karapiro. The ChallengesBefore Gail Nell, Rowing NZ’s General Manager –...

Security and fraud update – 2019

The following general business systems security information was shared at our customer event in August 2018.Looking for secure IT systemsThere are three basic principles to look for to make sure you have secure IT systems:Dependability: Is your equipment high-quality, expertly configured and monitored 24/7?Responsiveness: Does your IT company respond immediately when there’s a problem, and do they explain clearly why the problem occurred, and how they fixed it?Security: Does the system protect...

Sage 300 2019 released - Cloud and On-Premises options available

Since Sage released the latest version of its flagship product, Sage 300 2019, in August we’ve put it through its paces and we’re very pleased with the results.Sage 300 2019 can be installed on your local network (On-Premises, which many of our clients will already be familiar with) and also run in a browser (Cloud) by other users at the same time. The architecture is designed to be flexible enough to suit everyone’s needs.Take a look at our short (2:41) video preview of the new Cloud vers...

Tech tip: Upgrading your Sage 300 system

Upgrades are required to ensure system compatibility and support. Each upgrade brings new features, as well as performance and stability improvements that increase your competitive advantage.While upgrades can sometimes be challenging, when handled correctly they are a painless experience.Here at BES, we’ve put considerable effort into streamlining the Sage 300 upgrade process for our customers which has given us an excellent track record for success.Why should I upgrade?To increase efficiency...

The GDPR - what it means for you

You may have read several emails from a variety of organisations letting you know they have updated their privacy policies and terms of use in relation to the European Union’s data privacy law, the General Data Protection Regulation (GDPR).The GDPR is a set of guidelines and responsibilities for businesses who hold or process personal data in the EU and aims to give people control over their personal data. Its implementation is timely, coming not long after news of the Facebook data breach.Whi...

Tech tip: Protect your passwords

Password hacking is one of the most common ways people can gain access to your private personal and business information. Here are our top three tips for protecting your passwords:Choose the right type of password. You don’t need a complicated one with symbols, letters and numbers (after all, you want to remember it). Instead, try a password comprising four or give distinct, unrelated words. The longer it is, the harder it will be to guess.Never use the same password for multiple logins a...

Case Study: Van Den Brink Group

The business issues that they needed to improve: 50 business entities within 4 main divisions – difficult to get a view of the entire groups activities Several obsolete accounting systems – challenge in producing useful reportsThe benefits of their new solution:A group-wide chart of accounts to cater for the different industry sectorsDivisional and group consolidationsSignificant reduction in the financial “close” timesImprovement in the quality of financial reporting...

Case Study: Integrated systems improving capability for leading packaging supplier

Timpack, New Zealand’s leading supplier of timber-based packaging solutions worked with Business Enabling Systems (BES) on a project to integrate its pallet manufacturing software, PalMate, with business management software Sage 300 to better streamline its business processes.With seven branches nationwide and its head office in Hamilton, Timpack supplies packaging solutions, predominantly pallets and bins, to multiple businesses in the dairy, meat, horticulture and manufacturing industries. T...

Protecting your business from fraud

You only need to take a quick look at the articles on New Zealand’s Serious Fraud Office website to see just how common fraud offences are in our own backyard. Headlines run the gamut: from investigations of large-scale insurance and mortgage fraud, to cases of individuals defrauding their workplaces of hundreds of thousands of dollars.Overseas, the issues are similar. In August last year, MacEwan University in Canada discovered it had been defrauded a whopping $11.8 million after staff failed...