SECURITY & INTERNAL CONTROLS
Sage 300 ERP has been developed to include strong inbuilt security which include audit trails for all transactions – by user. Transactions cannot be amended once they are posted. The benefit is that the transactions for all users can be tracked and safeguarded as many users of the system may not be certified accountants.
BES recommends establishing standard workflows for these users to ensure that the correct accounting practices are followed and also to safeguard against fraudulent practices. The team at BES can assist to establish these standard workflows and include the appropriate levels of authorisation and approvals.
The requirements to assist the auditing process have therefore been built into the system.
- All transactions have an audit trail
- All transaction reports can be reprinted, viewed or exported for any period or year
In addition to the standard transactions, workflows which have been established also include an audit trail for each of the approvals and actions.
There are some sensitive actions within the Sage 300 ERP system which will require specific authorisations. These may include the adding or changing of bank account details. Additional approvals can be added to these activities.